Make your event planning a breeze with PartyLabz's easy-to-use guest list feature. It helps you keep track of your guests and their RSVPs. Simply create an RSVP website for your event, send out invites, and collect RSVP with important information like names and emails. Plus, you can gather extra details like phone numbers, addresses, their job details and more.
An event guest list is located on a dedicated page "Guest List" you can reach from the Dashboard page.
The guest list allows you to filter guests by their RSVP status and sort them alphabetically, by group, by RSVP time or last visit time and by attending status.
You can add a page (tab) to your event website with the "Guests" function to show your guests who is attending your event. You can change the Guests page (tab) visiblity in its "Tab Settings" dialog by setting a value of the "Who can see the tab" to one of the following options:
Host - visible only to the host and co-hosts
Guests - visible to recognized guests
All - visible to all visitors
The Guest List stores the following details about each guest:
Guest Unique Code - this is a unique per event auto-generated alpha-numberic guest code. It can be used on the "Scan quest's QR code" page. The quest code is displayed only in the guest list table and not available in the guest edit dialog. Code example: WH29BD
Name - this is name of your guest. Guests can decide what to enter - just first name or full name
Email - guest's email address. The email is used to send the guest RSVP confirmation, reminders or messages from the host/co-hosts
Phone - phone number in an international format. Example, +14031234567
Address* - guest's mailing address, not structured, as regular text
Age* - guest's age in years
Company* - company where the guest works
Job Title* - guest's job title
Group** - group name to which the guest is assigned to. You can allow guests to select a group during RSVP, assign it by yourself or randomly assign guests to groups
Note that the fields marked by "*" are visible only when you enabled corresponding questions on the "RSVP Settings - Standard Questions" page.
There are the following ways to add people to the Guest Lists:
Guests self register to your event. This is a case, when you send out your event website public URL and then guests visit your website and go to the RSVP page, fill out and submit the form.
Adding guests one by one via "Add - Add a guest" dialog. Ideal for cases when you have just a few guests to invite
Adding guests in bulk via "Add - Add guests in bulk" dialog. In this case, you just copy-paste content of a regular .CSV file with 1-3 columns: name, email, phone. Ideal for cases, when you need to add dozens and more guests
Importing guests from Google Contacts. In this case you need to give PartyLabz permissions to get a list of your contacts from Google Contacts. After that you manually select guests emails or phone numbers you want to import
Importing guests from previous events. Ideal for cases when you have regular events with the same audience.
Here are the actions availabe for you as the event wesbite host or co-host:
Download - the system will generate a CSV file and then get it downloaded to your computer. You can use the list
Print Guests - a page to be used for printing your guest list sorted in alphabetical order
Print Guests By Groups - a page to be used for printing your guest list grouped by groups and sorted in alphabetical order in each group
Print Badges - a page to be used for printing badges for your guests.